About the Role
MPO Solutions PMCM is seeking an Assistant Controller to support the Corporate Controller in managing the firm's accounting, project financial, and reporting functions. MPO Solutions provides program management, construction management, and owner's representative services to public-sector clients across aviation, transportation, education, healthcare, and industrial sectors. The Assistant Controller will oversee day-to-day accounting operations in Deltek Ajera, lead the month-end close, manage project accounting and client billing, and support regulatory, audit, and contract compliance requirements unique to a professional services firm working with public agencies. The ideal candidate brings a minimum of five years of progressive accounting experience, strong command of Deltek Ajera, and the ability to supervise accounting staff in a growing organization. This is a fully on site role based out of our Irving, TX office with occasional remote flexibility.
Key Responsibilities
Accounting Operations and Financial Reporting
- Manage the monthly, quarterly, and year-end close process, including journal entries, accruals, and general ledger reconciliations, in accordance with GAAP.
- Prepare monthly financial statements and management reports, including income statements, balance sheets, cash flow statements, and project profitability analyses.
- Oversee accounts payable and accounts receivable, including vendor payments, collections, and aging review.
- Prepare cash flow forecasts and monitor working capital to support operational planning.
- Assist the Corporate Controller with annual budgets, forecasts, and variance analysis.
- Support accounting for joint venture entities, including JV billing, distributions, and partner reporting.
Project Accounting and Billing
- Manage project setup in Deltek Ajera, including contract types, billing terms, rate tables, phases, and budgets, consistent with executed contracts and task orders.
- Oversee monthly client invoicing for lump sum, time and materials, cost plus fixed fee, and percent complete contracts, including preparation of supporting documentation required by public agency clients.
- Monitor work in progress, unbilled revenue, and revenue recognition in accordance with ASC 606.
- Process subconsultant invoices and ensure timely payment in compliance with prompt payment statutes and contract requirements.
- Prepare project financial reports for Project Managers and leadership, including budget versus actual, earned value, and backlog.
Compliance and Internal Controls
- Prepare and maintain the firm's indirect cost (overhead) rate schedule in accordance with FAR Part 31, and support overhead rate audits by TxDOT and other agencies.
- Coordinate small business and DBE/SBE subconsultant payment reporting through B2GNow and other agency compliance systems.
- Ensure timesheet and expense compliance with company policies and federal and state contract requirements.
- Maintain internal controls, accounting policies, and procedures, and recommend improvements as the firm grows.
- Serve as primary liaison with external CPAs for the annual financial review or audit, tax return preparation, and supporting schedules.
- Coordinate payroll processing, benefits reconciliation, and related tax filings with the payroll provider.
- Support financial documentation required for business certifications, bonding, insurance renewals, and prequalification submittals.
Deltek Ajera System Administration
- Serve as a Deltek Ajera supporting accounting staff, including user setup, security roles, employee records, labor rates, and system configuration.
- Develop and maintain standard and custom reports and dashboards for leadership and Project Managers.
- Manage Ajera updates, data integrity reviews, and integration with payroll, banking, and expense applications.
Staff Supervision
- Supervise and develop accounting staff, including accounts payable, billing, and administrative personnel.
- Assign and review work to ensure accuracy, timeliness, and adherence to accounting procedures.
- Act on behalf of the Corporate Controller as needed.
Required Qualifications
- Bachelor's degree in Accounting, Finance, or a related field.
- 5 or more years of progressive accounting experience, including at least 3 years in project-based accounting for an architecture, engineering, construction management, or professional services firm.
- Minimum of 3 years of hands-on experience with Deltek Ajera, including project setup, billing, reporting, and month-end close.
- Strong working knowledge of GAAP and revenue recognition for professional services contracts.
- Experience with government contract billing, including cost plus fixed fee and time and materials contracts.
- Advanced proficiency in Microsoft Excel.
- Ability to work 100% on site at our Irving, TX office.
Preferred Qualifications
- Certified Public Accountant (CPA) or active progress toward licensure.
- Experience preparing FAR Part 31 indirect cost rate schedules and supporting TxDOT or other agency overhead audits.
- Experience with joint venture accounting and reporting.
- Familiarity with DBE/SBE/HUB program compliance and B2GNow reporting.
- Prior experience supervising accounting staff.
- Experience with Deltek Ajera administration, custom reporting, and system implementation or migration.
- Familiarity with other Deltek platforms, such as Vantagepoint, is a plus.
Skills
Technical Competencies
- Strong command of accounting principles, general ledger management, and financial statement preparation.
- Exceptional accuracy and attention to detail.
- Ability to analyze project financial data and identify billing, budget, or cost issues early.
- Advanced proficiency in Deltek Ajera and Microsoft Excel.
Preferred Technical Skills
- Experience building Ajera reports and dashboards.
- Knowledge of FAR cost principles and allowable cost determinations.
- Familiarity with Texas prompt payment requirements for public contracts.
Communication
- Communicate financial information clearly to Project Managers, leadership, and non-financial staff.
- Prepare clear, accurate, and well-organized financial reports and documentation.
- Respond professionally to client, auditor, and agency inquiries.
Leadership and Management
- Strong organizational skills with the ability to manage deadlines across the close, billing, and reporting cycles.
- Ability to supervise, train, and develop accounting staff.
- Sound judgment and discretion in handling confidential financial and personnel information.
Interpersonal
- Collaborate effectively with internal teams and external stakeholders.
- Build and maintain positive client relationships.
- Work both independently and as part of a collaborative team environment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position is fully on site in an office setting. The employee must be able to sit for extended periods while working at a computer workstation, operating standard office equipment, and reviewing financial documents and reports. Specific vision abilities required include close vision for detailed numerical work, the ability to read computer screens for extended periods, and the ability to adjust focus when reviewing documents.
The position requires the ability to use hands and fingers to operate computers, keyboards, calculators, and other office equipment, as well as to handle documents and files. The employee must be able to communicate effectively in person, by telephone, and in virtual meetings, requiring the ability to speak clearly and hear conversational tones. The employee may occasionally lift and move files or office supplies weighing up to 20 pounds.
